Outlook categories missing My category has completely disappeared. just a POP3 MSOffice 2010 Windows 8 Samsung I am using Outlook Version 2024, build 17531. Dec 4, 2022 · categories missing in office 2021 brand new2 hp I installed office 2021. Version 3. Sometimes the newly created category stays but changes its color and the other default ones get added. In Outlook, go to "File" > "Options. The latter option is more clicks but also more customizable Onderwerp : Outlook - Restore Missing Categories. Then clicking anything the screen goes blank. JSON, CSV, XML, etc. Vivian - MSFT | Microsoft Community Support Specialist Hi. It may show for a second, but then it disappears. This missing category behavior in search results may be due to a display or sorting limitation in the latest build of Outlook, Please try the following troubleshooting: 1. Feb 23, 2025 · To build the new Category list in Outlook, right click on the top of the mailbox and choose "Data File Properties". Centralized management using a shared configuration file. Creating custom categories in the new Outlook is straightforward. I can add new ones but my original ones are missing. O pen the Outlook Data file in Outlook from File> Open & Export> Open Outlook Data file. If the missing color categories doesn't appear, it is suggested you post the issue on our Outlook client forum as our forum mainly focuses on Office 365 Online services. 17126. Adds all categories used on non-mail items into the Master Category List Note: This is the same command as Upgrade to Color Categories in each Outlook mailbox properties dialog box. office. In the resulting dialog, choose All Categories from the Categories dropdown. 4: 523: October 12, 2020 Jan 28, 2022 · Outlook Calendar Categories Missing I recently began using a different computer as my personal computer. ), REST APIs, and object models. com account type. This will add the categories to the master list and assign random colors. Oct 2, 2023 · If you need to set a reminder, drag the message to the Task folder to create a task. Press Enter. I'm not concerned with categories on messages. However, by the next day, the categories has disappeared and the calendar appear as one colour. But apparently the category still exists. Best Regards. 1) Drop to a command line. Jul 31, 2018 · Hello. The category is created and applied to the items you've selected. I have to retype it again and add it back on the contacts and messages. Oct 12, 2020 · If you browse her folders you can see emails that are marked with the Category marker in the Categories column, but if you do a search for emails marked with that category color (category:=“Red category”) it will return “No results”. I would like to have the Categorize icon visible. You can find her helping people online in Outlook Forums as well as in the Microsoft Answers and TechNet forums. -- Diane Give back to the Community. I've gone into File - Options - Customize Ribbon - Tags - Categorize and when I click on the + everything is greyed out. Everyone else was never able to see the various categories. Jun 17, 2024 · I'm sorry to hear that you're experiencing issues with your Outlook categories. I can only click on a category once searching or add it to the favorites list. The categories themselves and all contacts remain but categories designated for individual contacts are lost. Have tried: New profile Cache mode on / Off Office repair safe mode and other various clean outlook switches. Mar 24, 2022 · Calendar Checkboxes on iMac have Disappeared Creating a new calendar, I uncheck the box next to my 7 existing calendars and now I can't view any of the calendars because the checkboxes are gone. “I do not believe this is an office issue, it is an account issue. we now have only some predefined ones like Blue Category, Green Category etc. For emails previously categorised, I can still see what category I applied but the coloured 'sticker' is missing and I can no longer select those categories. If Categorize is listed, check the box and click OK. Disable Outlook Add-Ins. So, about your scenario, there is one more thing to try, which is changing to the List view (like above picture) of Contacts in Outlook and check if the categories of the contacts can be seen. 3. I could not see the 30+ categories nor sort my contacts as a result. Mar 11, 2024 · To build the new Category list in Outlook, right click on the top of the mailbox and choose "Data File Properties". I synced my Oct 9, 2023 · In the Outlook Client (Windows) I had two different types of category: personal categories for my personal mailbox and shared categories for the shared mailbox, which my colleagues could also use and edit. SOLUTION. It had Office 365 on it, as did my old one. It enables you to manage the Outlook categories and colors that are available in Jul 2, 2023 · If categories are available to use in Outlook 2016 with an IMAP mail account, why not for Outlook 365, and is categories available for Outlook 2021 when you have an IMAP mail account? May 5, 2023 · I created a calendar for my work group and we all have 15 color categories that we can see/use but the newest member of the team only has 6 categories (red, blue, yellow, orange, green, and purple) and she cannot create a new category and missing the categories like Vacation, Holiday, etc. I think I found a solution. Open Outlook. I am having trouble adding it to the ribbon as it is greyed out and not enabled. In the Color Categories window, you can: Create a new category. Nov 10, 2023 · I toggled between 'new' Outlook and the 'old' Outlook. Remember that new Outlook still under production, and you can switch back to classic Outlook by the button at the top right corner. Outlook will list the default categories (Figure C). Dec 11, 2021 · It sounds like the Category option no longer appears in your Outlook Calendar or Appointment Ribbons os that you could not add it. Sep 17, 2024 · Some how my old categories got deleted and the color disappeared from all my current past and future calendar events. However, using them alone won’t help you reach Outlook Inbox Zero . Once released, the feature will show up as a new “Categories” option in the app settings. Will you be adding category to the advanced filters in search? Hey, you can skip past my earlier post (this evening) at the bottom of this chain. Jul 11, 2017 · In that dialog, you have 2 options for Categories: You can choose Organizing Mail->Categorized mail and then at the bottom choose the categories you want, or you can create a custom search folder (with more options) and select custom criteria - in particular, More Choices->Categories. Jan 26, 2016 · Then, click the Tags dialog launcher. The categories are working properly on my calendar but for emails, if I try to add a category, it will not stick. Categories of people who are using the old version show up grey and I cannot sort by category (I've read the sorting will be an option later). She also created video training CDs and online training classes for Microsoft Outlook. (Old Outlook is much better and far more user friendly, please do not change it). The categorise function finally appeared after a few restarts, back into the Ribbon area. Mar 1, 2023 · 1. Aug 1, 2019 · Similarly, when member create and assign category to an event in the Outlook desktop client, the owner need to click on the event to view the calendar category: A member cannot assign one of the group categories, they can only assign one of their personal categories as shown in the screenshot above. Collaboration. This same issue is occurring for multiple users on Outlook 2019 and Outlook o365 version. Sep 29, 2022 · Have you tried removing and re-adding the shared mailbox? The color categories do show eventually, but they may appear to be the last item to refresh after retrieving mailbox data in cached mode. That allows me to "Arrnage by Categories". No exchange server. Method 2: Open your Category list. Users can assign desired color category to a set of emails or items for a related groups like notes, appointments, … Continue reading Fixing Category Colors PowerShell is a cross-platform (Windows, Linux, and macOS) automation tool and configuration framework optimized for dealing with structured data (e. Today in order to troubleshoot, I updated MacOS to Catalina, 10. There is no pattern of which emails lost their category, except that they are all within this one folder. I want categories on the Apr 6, 2013 · My email categories have all disappeared from the assigned emails. Nov 10, 2023 · Check if the CATEGORIES feature is enabled in your account settings. Rebuild the Search Index: Close Outlook: Ensure that Outlook is completely closed. But recently I saw that when I restarted new Outlook experience, the categories has been disappeared. microsoft. It has been hectic Can anyone help with this May 31, 2023 · Click "Group" then Group by "Categories". How do I get my categories back? They are not in the ribbon, messages, or the menu when I right-click. I added what I could to the ribbon (Categorized, with Categories and Categorize & Move grayed out). microsoft-exchange, question. Using the Ribbon: Open your Outlook calendar. If there aren’t any, just Apr 19, 2022 · Here’s a similar thread for your reference: Outlook Categories missing after migrating account from Exchange 2010 to 2016. Please help! The categories that I had assigned prior to 7/13 are still there, but I'm unable to assign a category now. Thanks again It's extremely odd. May 13, 2024 · Categories are a feature of Outlook and equivalent emailing systems. 20132) 64-bit) to multiple users but not for those users using the new version or Outlook on the web. This has apparently only started as of ~Tuesday. 1, and Outlook is at 10. 2. Mar 1, 2024 · Also new Outlook doesn’t natively synchronize shared calendar categories between users. 5. Nov 21, 2024 · As an Outlook user like you, I have already made a suggestion in New Outlook, you can do the same by clicking Help-Feedback-Make a suggestion, with more and more positive feedbacks from users, the features of New Outlook will be improved. This is the same for emails that already have a category assigned or emails that have no category but I assign one in the filtered view. For instance, any email that I need to take action on is set up as TO DO and the color should be red. How to create a new category in Outlook. However, Outlook does not have feature parity across platforms. Outlook stores the Master Category list in the mailbox or pst-file itself so if you backup your pst-file, your Categories will be backed up as well. g. . After changing to the New Outlook experience I can only see and use my personal categories. Try repairing your Outlook installation. I have the category field as a column in my outlook mail box view. Have the categories disappeared for all members of the shared mailbox? Please check if categories for your personal inbox are still available and haven't disappeared, this will help determine if it's a shared mailbox only issue. Jan 24, 2015 · Hi there - I have two gmail accounts that I view in Outlook. I have my calendar events categorized, and they're now all the default color. To allow for this you can use the following method; Backup Categories Jan 11, 2024 · Set up a new shared mailbox, categories showing in app version (Microsoft® Outlook® for Microsoft 365 MSO (Version 2312 Build 16. If the categories are all white on the appointments, you can use Upgrade to color categories to bring colors back (but not necessarily the color you had assigned). Oct 16, 2024 · In Outlook on the web, Categories are under the General settings: These methods provide quick access to view, add, and modify your categories, making it easier to stay organized across all your Outlook platforms. The Category button is not available in IMAP because they want to discourage the us as the categories do not sync back to the server. To do this, go to Control Panel > Programs and Features, select Microsoft Office, and click "Change". Yours Sincerely, George Jun 17, 2024 · Over the weekend, the categories appear to have been wiped from our categories list i. One possible solution is to check if the categories are hidden. Jan 4, 2025 · I have created a small number of "Contacts" and "Contact Categories" and have assigned each contact a single category. Choose a shortcut key for Mar 20, 2018 · POP, IMAP, or Exchange, Category colors are stored in the data file where the calendar is but depending on your config, could be in another data file. This of course doesn’t allow you to easily share your Categories or use it in another mail profile. The version of Outlook I am using is: Version 2208. com/en-us/microsoft-365/outlook/outlook-for-wi Sep 20, 2021 · I have been using Outlook 365 on my MacBook Pro for Last 12-18 months. However, when I filter/search me emails the category is not shown. Press Oct 2, 2023 · CodeTwo CatMan allows sharing of Outlook categories with other users on the local network. " In the Outlook Options window, select "Add-ins" from the left-hand menu. This is soooo different than what I'm used to [2000 version]. The Category option works wonderful in Exchange email account, so if your current account is an IMAP or POP account, it would be better to configure it to Exchange. Thank you for your patience and support. I switched back to Classic Outlook and my categories are still there. We use the categories to show who is working on an item. For this reason you want to make sure you don’t lose the Outlook categories you have created. PROBLEM. Nov 15, 2019 · Categories are not available for IMAP accounts for all folders except those that include the words "This Computer Only" in the folder description. These instructions are for Outlook 2010 and below or Outlook 2013 and newer when you have a separate pst file for calendar and contacts, in addition to the IMAP data file. In fact I ended up deleting the POP3 email account and the only email accounts I had were IMAP. Jun 26, 2024 · In the new outlook you can't search by a category in the advanced search filters. Jul 26, 2023 · Based on my research, i found that when the shared mailbox is automatically mapped to the Outlook client or added as an additional mailbox, the "Rename" option is grayed out. If the above method not working, sir would you like provide your current outlook version just like the sample below? Please let me know if you get any new updates and I will continue following you up. If the Categories button is missing on your Outlook ribbon, here’s how to check and restore it: Right-click the ribbon and select Customize the Ribbon…. I only use the web version of Outlook. If it misses any used only for email, use a By Category Search folder - select a category with a white color, go to the category master list and click New to add it. However, I cannot see the master category list, nor add a new category, nor assign a new contact a category. Please try to filter emails by category and Z-A order after entering keywords in the search box at the top to check if there is the same problem. Right click the email account and click Data File Properties. 1: Exchange Category Manager: Exchange Category Manager is a plug-in for Exchange Server and Office 365. Please help ! Mar 13, 2017 · Outlook categories are a way to color code your Outlook inbox so that when you see a certain color, you know who it is from, what it is about, or the priority of the message. My calendar on my old office 2101 had categories. And I could not find a fix in any of the MS or other sites, anywhere; frustrating! Jan 12, 2023 · In this example, everything is still labeled as Recipe, but the secondary category disappeared. In the list of tabs on the left, expand Home (Mail) and look under Tags. Thanks Aug 2, 2016 · Outlook Categories missing after migrating account from Exchange 2010 to 2016. Dec 18, 2023 · To build the new Category list in Outlook, right click on the top of the mailbox and choose "Data File Properties". For the extra reference, sir you can refer to here. The items are missing from OWA and two different PCs” Category is just an Outlook client feature. For additional info and other workarounds, also see; Categories and IMAP accounts Robert Sparnaaij [MVP M365, Outlook and Exchange] https://robert365. Jul 1, 2019 · To conclude, categories of calendar events and contact will remain in the . My workaround is to go to Outlook desktop Calendar. If the above method not working, sir would you like provide your current outlook version just like the sample below? Sometime in the last 24 hours, Categories has gone missing in New Outlook. To make the "Rename" option available, we need to remove automapping for a shared mailbox in Outlook and add the shared mailbox to your outlook client as an separate Jan 11, 2016 · Right click on your mailbox-> Data File Properties-> Upgrade to Color Categories For a similar issue discussing the same solution see; Missing categories when transferring to Outlook on a new computer. Delete a category. The messages/questions with the same issue several support volunteers indicated that the Categories button or being able to categorize IMAP messages When I opened new Outlook desktop client on my machine, the Categories was not syncing automatically from Outlook web application as a Favorites, but I can manually click on Categories on new Outlook desktop experience. Dec 1, 2019 · Hi, All of a sudden yesterday my Categories in Outlook for Mac are missing numerous categories. Also, I am able to manage my categories as well. Your only alternative would be to save your email items to a PST file at which point you will be able to categorize everything contained in the file. Sep 9, 2022 · Does this occur when using both desktop and Outlook on the web, kindly visit https://outlook. Mar 25, 2022 · Calendar Checkboxes on iMac have Disappeared Creating a new calendar, I uncheck the box next to my 7 existing calendars and now I can't view any of the calendars because the checkboxes are gone. Dec 8, 2019 · I get many calls from clients asking about their color categories and in my video, I show you the quick way to get them back! Interested in hiring me? Call 6 Mar 6, 2014 · Outlook categories are a management tool, similar to rules Missing categories. Outlook right click, "categories" option missing, ""follow up" flag not complete 1. Select any appointment or meeting. The categories appear correctly in Outlook online, as well as Outlook on my iPhone and iPad. IMAP account protocols don’t support categories. 0. On the ribbon there is a TAGS tab and the Categorize icon is missing. I am only using Outlook on my computer. Both are IMAP/SMTP accounts. pst file when exporting . Feb 27, 2016 · Similar to Autocomplete settings, Outlook Categories are saved in a Stream_CategoryList_1_guid. Jan 10, 2023 · If its just missing from the message list (as seen in the screenshot) - Microsoft removed the category option from the message list a couple of years ago - you can right click on the message and choose categories or use the button on the ribbon. Remove shared mailbox, and re-add shared mailbox to his outlook. In this case, the Categorize option, Jan 4, 2019 · Mac Outlook 2016: Categories Missing Since allowing a microsoft outlook update on my MacBook pro recently I have lost all but 1 of the colour categories for my Aug 19, 2024 · Uniform Category Names and Colors: Ensure that all users are using the same category names and colors to avoid discrepancies. To protect your privacy, do not post any personal information such as your email address, phone number, product key, password, or credit card number. When i right click on an email, i did not see the choice "categories" which will allow me to classify my emails into categories differentiated by different colors. Categories missing on Outlook 365 Mac. When I right click or open an event to add/change a category, the menu for categories isn't even there. Mar 3, 2024 · Select "Upgrade to Color Categories…"1. The calendar color categories still worked fine. One useful feature “Category color” is one of the intelligent integrated options in the Outlook application to manage emails within it. Why are Categories not an accessible feature on the Outlook app? Their existence on Mobile is nested within a nesting with only the ability to Add/Edit existing Category names, but we cannot interact with them at all. I can add and delete them, no problem. Been using this program for years and a few months on the new PC. We have tried disabling the Cached Oct 9, 2019 · Master Category List. The Categories feature is supported when using a POP3, an Exchange or an Outlook. 20004 click-to-run on a PC. 6 days ago · As you can see, Outlook categories can be an incredibly helpful tool for Outlook mailbox management. But when you enable “Show as Conversations,” the color icons disappear from the message list. PLEASE HELP. Oct 19, 2018 · Right click on the data file name in the folder list and choose Upgrade to color categories. One is an IMAP the other is POP3. Using Categories with IMAP Accounts Workaround. Here's how you can do it: Hey rockwoodcolin! Welcome to r/Outlook!This is a public community. To clarify this case, this is a known issue that the Category feature is not compatible well with Shared Inbox or Mailbox in Outlook on the web and New Outlook. I just recently started using outlook and can't find the way to fix the issue of my categories disappearing/reverting to the default Red Category, Yellow category and so on everytime I close the settings. Apr 13, 2023 · Microsoft Outlook offers much more than simply storing and exchange data between different users. Is there a way to fix this, or will I have to go back to the old version? Thanks! My categories disappeared in the folder pane of the Contacts view in MS Outlook for Mac. Nov 4, 2024 · Outlook categories not showing. They are still active and available if I use outlook online and also if I switch the “New” Outlook. But it groups by the "Left Panel" groups, not my custom groups (Note 68 Flagged emails in both): 5. When the issue started, one person (not creator) was able to see the category colours. That’s where Clean Email comes in — it’s an inbox management app that offers a wide array of features to help you organize your inbox and remove the clutter. I synced my Aug 2, 2016 · Outlook Categories missing after migrating account from Exchange 2010 to 2016. e. This is the way I had Outlook set up on the old machine. Nov 8, 2024 · Based on your post regarding "Categories are missing from the search result in O365". There is just no way in the navigation sidebar to click on a category to have it show what has been applied to that category, as it does in OWA. dat file. When you press this button, Outlook will look through the entire mailbox for Categories and when found, it will add them to the Master Category List. Upgrades calendar labels to Outlook 2013 color categories. Rename an existing category. How can I get her all the categories the rest of us have. Mar 21, 2024 · To provide context, we've implemented a categorization system to help him efficiently prioritize and address incoming messages based on their urgency and importance. but cannot get them in new office. /cleanviews Restores default views. You can either use a macro or assign shortcuts to some categories - and after a category is assigned, right click on the category and change it or add more. Click "View" then "To-Do bar" then "Tasks". As well Custom forms are missing in the new Outlook. Jun 13, 2020 · 2. However, after updating to the latest version of Outlook yesterday, I've noticed that the categories we've meticulously set up are no longer visible within his shared mailbox. To do this, go to File > Options > Customize Ribbon, and make sure the "Categories" box is checked. The upcoming “Categories” feature on Microsoft Outlook for Android will allow users to group emails, events, and contacts based on customizable categories. Type a name for your category, and then, if you want, choose a color by clicking the category icon. Mar 30, 2019 · Upgrades colored For Follow Up flags to Outlook 2013 color categories. If you imported the contacts and are using Outlook desktop software, right click on the root folder (your email address), choose properties then Update to color Categories button. If I try to categorize something, it only gives me the personal colors to make my own. Oct 13, 2015 · In outlook 2010, when I created an appointment I could right-click and select a colour category eg Red for Important Now that I have 'upgraded' to Outlook 2016 this categorize facility is missing! Apr 24, 2023 · Some of the features are not yet in new Outlook as it is still in preview, in order to enjoy most of the features in legacy Outlook you have to migrate the settings from legacy Outlook to new Outlook by following the detailed steps in the attached article Migrate your settings to the new Outlook for Windows - Microsoft Support. If yes, I suggest you to open the same Outlook data file instead of importing it. Jul 27, 2017 · Outlook Categories in Inbox - Colors have disappeared, only Category Name Appears I have categories set up for my inbox to change the color on certain emails to categorize them. Outlook categories are an important productivity tool. com Jun 13, 2020 · Assign category and see it disappeared just like you mentioned. When I opened new Outlook desktop client on my machine, the Categories was not syncing automatically from Outlook web application as a Favorites, but I can manually click on Categories on new Outlook desktop experience. Dec 18, 2023 · Does Outlook web display categories normally? Based on my testing, there is no reproduction of your issue. I would like to cooperate with you to work on this case. It only shows the standard blank categories that I can create for myself. May 14, 2021 · However, as you can see by my screenshot, Microsoft has removed the "category" option in filtering. joz (Joz_) April 26, 2022, 6 Step by step video on how to create and manage categories in the new Outlook Learn more: https://www. I can make custom views of my contacts with any of my categories. pst file for POP accounts from Outlook. Clunky but it works Aug 2, 2016 · The categories are else missing in OWA(Outlook for Web App). However, I am in several shared inboxes for work and the shared categories are not there now. Dec 3, 2023 · If you can find them while using Outlook on the web, you can create a new profile on your desktop and see if the issue can be solved. When I click on one of the events and edit categories, it shows the category but it says (Not in Master Category List). Click on Categorize > All Categories. you may also submet a feedback to developers team before switching Sometime in the last 24 hours, Categories has gone missing in New Outlook. Yet right-click an e-mail and there is no option to categorise, nor sort by categories within the Outlook mail folders. com In Outlook 2019 the Categories button is missing from the Ribbon or any other views when handling an email message. Opened up outlook on Thursday and all my Categories have gone. Nov 26, 2015 · 1. Thanks for your Sep 18, 2022 · You can assign categories to Exchange contacts. Note: If you configure your account with IMAP protocol instead of Exchange/POP3, you are unable to use the category. All seems to be fine, but at some point (within a day or two), the categories designated for most contacts disappear. First, thank you for your quick response. Jul 19, 2024 · Based on your description: Categories Missing in Shared Inboxes for New Outlook. If the answer is helpful, please click "Accept Answer" and kindly upvote it. You open Outlook and find that your categories are missing. Oct 27, 2016 · A Microsoft Outlook Most Valuable Professional (MVP) since 1999, Diane is the author of several books, including Outlook 2013 Absolute Beginners Book. com to confirm. I switched to the "new" Outlook at work, and I love everything about it except that the categories in my shared inboxes are missing. 31 (19111002), and the nothing changed. Once the Outlook data file appears in the left navigation pane in Outlook, right click on it and click on Data File Properties. Type a name for your category, and then, if you want, choose a color by selecting the category icon. Sep 16, 2017 · I found the Upgrade to Color Categories under data file properties. The GUID is random, and looks something like this: In order to restore Outlook Categories when creating a new profile, you can use the same approach required for restoring Autocomplete files. You can see the “CATEGORIES” column, but it only shows the name of the categories. Change the color of an existing category. Select Create category. using Jan 28, 2022 · I have two email accounts in Outlook. Have you tried updating to Color Categories? Right-click on the Shared mailbox in Outlook > Data File Properties > Click "Upgrade to Color Categories" Oct 24, 2022 · When you set “Color Categories” to mail, you can see color icons on the “CATEGORIES” column in the message list (like screenshots shown on this site). Sep 26, 2022 · At the same time, the issue is only related to Outlook for Mac client, under this circumstance, it is recommended that please try to check whether the disappeared categories are hided on your side, if so, please tick related options to show them again, to do it, just need click Outlook > Preferences > Personal Settings > Categories. Here you’ll see a button called “Upgrade to Color Categories…”. This should add all of the categories that are assigned to appointments back on the list. Could you please provide some screenshots for further investigation? May 11, 2021 · If you are coming from Outlook 2003 or previous or when you have imported your pst-file rather than reconnected it to Outlook or reconfigured it with you account, then Outlook will need to rebuild the Master Category list. Click Upgrade to Color Categories and click Yes in the pop-up window. I had multiple secondary categories and the disappearance only happened to some (or all) emails within each. All my categories keeps disappearing every couple of weeks. hde hrrrag ncb dhvhjb wdga zibnec ltccgp pdbe kbvtgt ekw bqfyanf fpti nelkgf zzqk waj